This year, January will end up being roughly 4 1/2 weeks, and for 2 1/2 of those, I will be travelling for work. The nature of my job means that I usually work from home, but about twice a month (this month is more than average), I have to travel to visit clients. Business trips intimidated me quite a bit at the start of my career since I was never quite sure what to bring or how to act, HOWEVER, I’ve been on enough of them now that I think it’s safe to say I have them on lock.
Step 1: Prep
Travelling is already stressful, but once you add in the fact that you’re seeing a new office or new client site that you’re not familiar with to do your job, then you can really drive yourself into severe overpacking mode trying to prepare. If this is your first time visiting this place, bring all the tech you’ve got*. Every HDMI cord, adapter, charger, extension cord, etc. because you might not have the leisure of walking into a modern facility. My clients are split on this, some are very modern and can provide all these things, and some barely even have a conference room, let alone wifi connection.
In terms of personal items, obviously bring business clothes, but try and limit your outfits so that they all go with one or two pairs of shoes. Shoes are the real culprit when you’re trying to fit everything into a carry-on. Also, try and bring one casual (but still classy) outfit for dinners with colleagues or if you want to do any exploring on your own (this is usually my travel outfit). For toiletries, start keeping a stock of deluxe samples and small bottles to use on these trips since hotel toiletries can often leave a lot to be desired.
Step 2: Logistics
As I alluded to above, I recommend travelling with only carry-on luggage. I may one-day change my tune about this, but today is not this day. First off, travelling with only a carry-on means you can’t overpack too much, and secondly, it means the airline cannot lose your luggage. I do not trust the airlines to handle my bag and I cannot imagine anything worse than arriving on a work trip with none of the things I need to do my job.
Other logistics are pretty straightforward. Unless you work for a HUGE company, you probably won’t be getting picked up in an Escalade and staying in five-star hotels. So if you are responsible for your own bookings, Hyatt, Hilton, and Marriott affiliates are usually safe bets for accommodations, and you can probably get away with booking Economy Premium flights at most.
Step 3: Arrival
Alright, you’ve arrived at your destination safely, and with all your stuff, so how do you act the first time? This obviously depends on why and where you’ve travelled, but the biggest tip I can give for this is to walk in the front door with confidence and start introducing yourself to everyone right away. It honestly took me a few trips to work up to this since I was so scared to do anything wrong I would wait until my boss introduced me. This is fine but it did not do my credibility any favors. Like always, confidence is absolutely key.
Step 4: Small Talk
You will inevitably have to make small talk. Whether it’s right at the start, at lunch, at a break, it WILL HAPPEN. I absolutely LOATHE small talk but you have to find some way to make it work for you. Because I work in a field where almost everyone is substantially older than me, I will either ask what they do for fun, or I will ask about their kids because EVERYBODY with kids loves to talk about them. If you can get the other person really going on a topic, it is less work for you!
If you can make the four elements I’ve listed here as breezy as possible then you are home free! Oh wait…you still have a job to do right? But honestly, that is the easy part. You already know how to do your job, the hard part is doing it in a new place surrounded by new people. If you can make the travelling and transition as easy as possible, there’s really not much else to worry about.
If you have any questions about business trips or any tips of your own, please message or comment below! I am always looking for ways to make these less stressful!
*Unless explicitly told what tech to bring beforehand